Srinagar, 11 February (Gulistan News): The Jammu & Kashmir Home Department has issued Circular No. 01-JK(Home) of 2025, dated January 9, 2025, outlining detailed instructions for Heads of Departments (HoDs) under its administrative control regarding the role and responsibilities of the Internal Financial Advisor (IFA), appointed by the Ministry of Home Affairs (MHA), Government of India.
Key Instructions:
Delegated Financial Powers:
All financial powers delegated by the MHA must be exercised in coordination with the IFA and in compliance with the rules outlined in the MHA’s Order of Delegation of Financial Powers.
Budget Management:
HoDs are required to submit budget proposals to the Home Department for consultation with the IFA before final submission to the MHA.
Projects and Schemes:
The IFA will actively participate in the appraisal, monitoring, and evaluation of all projects and schemes under the Home Department. The IFA will also serve as the Member Secretary of the Standing Finance Committee.
Expenditure Planning:
Monthly and quarterly expenditure plans will be overseen by the IFA to prevent idle cash build-up and ensure efficient resource utilization.
Administrative and Financial Decisions:
Any proposal requiring reference to the MHA must first receive the IFA’s concurrence to ensure financial compliance.
Asset Management:
Departments must maintain updated asset registers and conduct proper stock-taking under the IFA’s supervision.
Procurement and Contracts:
All procurement-related sanctions, including the acceptance of necessity for purchases, must involve consultation with the IFA and the Finance Wing at the HoD level.
Positive and Negative Lists:
Departments must adhere to the IFA’s role as specified in the Positive and Negative Lists in the IFA Charter.
Proposals Beyond Delegated Powers:
Any financial proposals exceeding the delegated powers of HoDs must be referred to the Home Department with the IFA’s recommendations.
Mandatory Compliance:
Departments are required to implement the financial compliance advice provided by the IFA without exception.
Activities and Oversight:
The IFA must be involved in all financial activities listed under Point 31 of the IFA Charter, with HoDs providing necessary records and reports.
Compliance and Reporting:
HoDs are directed to ensure strict adherence to the circular’s instructions while maintaining coordination with the Finance Wing.
The circular underscores that proposals requiring references to other departments, including Finance, General Administration and Law, will continue to follow the existing procedures.(Gulistan News)
